Better Student Connections

How to Edit a Directory Listing of Professors

Modern students, especially Gen Z students, use the internet to find the right faculty member to meet with and connect with. College directory software should support both of these goals. It should also be easy to edit, offer brand consistency, allow for systems integration, and provide multi-functional profiles.

UAlberta has recently merged professor pages and directory contact cards into a single profile page. You can now make updates to both at the same time.

Adding a faculty member

Faculty directories are a key tool for connecting current and prospective students to your college’s academic and support staff. By providing the right information at the right time, you can help students make decisions that will affect their education and career. To do this, you need a directory that displays information in a clear and concise way. For example, a directory should highlight the faculty members’ contact information and professional accomplishments in their fields.

A good directory will not only provide a way for families to connect with faculty, but it should also showcase your school’s culture and expertise. Creative methods to improve a faculty directory include using videos, which are a great way to showcase the personalities of your staff. Norfolk Academy, for example, uses Finalsite’s Resources Module to create interactive video directories. These short (under ten seconds!) videos add an additional human connection that many other directories lack. They are also a great way to collect data on your teachers from their perspective.

Editing a faculty member

If you are a member of the faculty, you can edit your information and photos in the Directory. You must log in with your regular netID and password to access the editing interface. The main editing interface displays 4 tabs on the left and a summary of your Cornell directory/contact information above. You may update your primary information, which includes office location, phone number, mail code, and tenure. You may also edit your display name, personal quote, and interests. You must click the green “Save” button to save your changes.

A faculty/staff profile is made up of several sections – About, Publications, Grants, and Teaching Activities. Data automatically feeds into many of these fields from other sources, but you can add and edit content manually as well. For example, if you are a faculty member, you can update the Research Interests section in your profile to indicate what fields you’re interested in. Then, your research will appear in search results for people looking for a certain topic.

Contacting a faculty member

Often, professors do not answer your initial email because they are busy or their inbox is full. Rather than take this as a sign that they are not interested in working with you, try to find another professor whose research interests align with your own. You can also ask a different faculty member to recommend you to him or her.

In the first email, introduce yourself and tell the professor why you are contacting him or her. Explain how their research relates to your own interests and describe any relevant experiences or courses you have taken. This will help you stand out from the crowd.

It can be helpful to include a copy of your CV with the initial contact. This will make it easier for the professor to set up a meeting with you. Finally, make sure to close your email with the days and times you are available for meetings. This will save the professor from having to reply to your email multiple times.

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